It is effective to use your laptop or iPad for notes in your speech

I love using my iPad for travel to conferences, and not just because it’s so lightweight and its battery lasts all day. For one thing, with the LTE version I’m not beholden to conference Wi-Fi; while some conferences have good connectivity, I never want to count on it. With the iPad I can nearly always get online.

But the iPad isn’t convenient only for attending conferences. It’s a good tool for presentations, too-or at least an excellent backup for a dedicated computer. I can easily be ready to present if I have a last-minute computer replacement.

Still, I had some things to learn the hard way about using an iPad for presentations. Perhaps I can save you a few steps.

The Basics of Getting Started

Learn the differences between “desktop” Keynote and the iPad version

While I present nearly exclusively from an iPad, I usually build my initial presentation on a Mac. I build all of my presentations in Keynote, and store them in iCloud. I can (and do) make tweaks to a presentation on-site via the iPad version of Keynote, but it always feels as though I’m slightly fighting with the software.

Keynote supports a customizable presenter display in both versions. On the Mac desktop version, you can pick three ways to give yourself that during-the-talk cheat sheet, instructing it to show you the current slide, next slide, and presenter notes. On the iPad, the presenter display options only give you a “two out of three” option, between current slide, next slide, and presenter notes. I begrudgingly pick Next Slide and Presenter Notes, and then I hope the venue has a confidence monitor that shows me what’s on the projector behind me.

Some folks prefer to use Powerpoint or Google Slides. This distills down to religion, and I can confidently state that those people are wrong. Both tools offer iPad versions as well, but I’m not well versed in them. Deckset doesn’t offer an iPad version, and I’ve not had much patience for the swath of custom JavaScript-based presentation tools that render Markdown inside of browsers. I want to like them, but I can’t quite get there yet. As a result, use Keynote; you’ll be happier. As an added bonus, the presentations live in iCloud; with a bit of notice you can grab a copy on someone’s Mac, iPhone, or iPad and be back in business should calamity befall your iPad.

Do be aware that this means that if your presentation requires a demo in a terminal or a web browser, you either get to do some awkward transitions—or accept that presenting from an iPad isn’t right for this talk. I still haven’t found a good way to give my “Terrible Ideas in Git” talk from an iPad due to its live demos…

Invest in a presentation remote

A presentation remote is a necessity, unless you enjoy being trapped behind the podium. I treated myself to a little luxury with the Logitech Spotlight.

This device does it all. It speaks its own wireless protocol via a USB-A dongle that plugs into most laptops, but the Spotlight also speaks Bluetooth with a great range. Its battery charges using a built-in USB-C port that hides behind the dongle, and a single charge lasts for months.

I freely accept that most folks find the idea of paying $129 for a single-purpose device a bit nutty. Those folks generally don’t give double-digit numbers of presentations a year. A word of caution: Don’t leave it behind at the podium after your talk. It’s expensive enough to buy the first time. Please don’t ask me how I know.

Pay attention to fonts and typefaces

I have a condition I jokingly refer to as “typeface blindness.” I can’t tell the difference between most fonts unless I stare at them and actively work out what I’m seeing. I’m told this is atypical, and whenever I forget this fact I get reminded on Twitter. “Well, that’s the fifth talk so far today that uses Helvetica (the system default)” always makes me facepalm. As a result, I make it a point to not use system default fonts.

Contrary to what many folks believe, you can use custom fonts on iOS, but the process is a bit arcane. Do yourself a favor and drop the $2 for AnyFont. This magic app streamlines an otherwise incredibly painful process.

Lessons I’ve Learned

Dongles

I’m conservative here; while you can save money by buying third party adapters, I find that minimizing the risk of screwing up a presentation in front of 400 people is worth the extortionate rate that Apple charges for first party adapters. You’ll want both HDMI and VGA adapters. Both of these are available in Lightning and USB-C flavors, depending upon which generation of iPad you’re using. Note that this is less of a concern with USB-C than it is with Lightning adapters—just make certain you test all of your adapters before you leave home.

Save time; don’t bother looking for DVI adapters. The iPad officially doesn’t support it, Apple doesn’t sell them for Lightning, and I’ve only ever encountered it on the speaking circuit once. Your test a few hours before your talk will validate that you’ll be okay.

You can never be too rich, too thin, or have a big enough battery pack

Grab a beefy battery pack, and you can go days without finding a power outlet. You don’t want to discover that the podium power strip is full, the extension cord is a trip hazard, or that you don’t have the right adapter for the country you’re in when it’s time to give a talk. Having a battery pack that can borderline jump-start a car means you’re fine so long as your iPad battery level is anywhere about roughly 3%. (Too much lower and the tablet won’t boot at all.)

I like Anker products for this, but your mileage may vary. I soundly endorse finding reputable brands. Saving a few bucks on chargers, cables, or batteries that (a) plug into a very expensive electronic device and (b) have a propensity to include “sets the building on fire” in their list of failure modes just never seemed worth the trade-off to me.

Note: If you need to give away something at a booth, don’t use branded USB battery packs or chargers, as swag. At best, they’re cheap and feel flimsy. At worst, something with your logo on it started a fire.

Spend extra for an LTE connection

You can tether your iPad to a mobile device or ride on conference Wi-Fi. However, if you’re presenting frequently it’s worth the extra money to get an iPad version that can speak to the cell networks. Suddenly you no longer care what the conference Wi-Fi password is, whether you remembered to charge your phone, or if the captive portal login page is going to expire and pop up again mid-presentation.

Speaking of which…

Before the presentation, turn on both “Do Not Disturb” and “Airplane Mode”

In presentation mode, Keynote swears that it blocks pop-ups, reminders, incoming calls, and other distractions. To its credit, I’ve never seen it do otherwise.

That said, I always enable Do Not Disturb on my iPad. I put the device in airplane mode. And only then do I plug in the projector. Perhaps I’m paranoid, but you’re also not seeing horrible screenshots from my talks that feature embarrassing notifications, either.

Update nothing before your presentation

If a new iOS version or a Keynote update comes out the same week as your presentation, fine. But resist the upgrade. It can wait a day.

There have been enough regressions in software over the years that I’m extremely hesitant to trust that everything will “just work” an hour before I go on stage.

These are the sometimes-hard-won lessons I’ve learned after spending a year giving talks solely from an iPad.

An important process in studying and learning is note-taking. Almost every student does it, and it is a practical requirement to pass a class. With the large amounts of information presented in each course, note-taking helps in encoding the information and thus makes it easier to remember. It also produces study materials to refer to later for exams and projects. Since technology is much more advanced now than it was even 10 years ago, when taking notes on paper was the most popular method, there are options such as typing notes on a computer, and even writing them on tablets (like paper, but digital). What are the differences between these modalities—typed (computer), digitally handwritten (tablet), or paper?

Typed (Computer)

Typing is a fast and easy way to take the information presented in lectures and textbooks and consolidate them for reference later. But, due to its fast nature, this method leads to the least amount of information retained and will require you to study more later.

PROS

Organization is customizable. Limitless folders can be created almost instantly so sorting is as easy as ever. Tags can be applied to files for easy access, sorting, and searching. Each file has a name so it is clear what that file is; and those names can always be changed. Files can easily be moved to different areas on the computer. Since the files are digital, there is no physical footprint and the more files or folders you create does not take up more physical space (unlike more notebooks or papers). All these reasons make the computer the device with the best organization options that are fast and easy.

Easy to share. Rather than copying or scanning notes, computers have simple share screens to instantly share with anyone. People can collaborate on the same document like in Google Docs, or files can be emailed and/or texted quickly. When sharing notes, instead of handing-off the page like you would with paper, you still retain the original notes.

Typing is fastest. Writing can be time-consuming, especially in a fast lecture. Typing takes the least amount of time so more information can be put on the page and reviewed later.

Import lecture slides. If someone does not want to type out all the information a professor teaches, importing lecture slides is very easy and can be stored on the device.

Backups. Although it is less likely anything bad will happen to a computer since it is more valuable than a notebook, computers can backup manually (or automatically) so that your notes are safe. Losing notes can be costly when an exam is approaching and/or you spent a lot of time working on them, by having the ability to backup the notes it is one less thing to worry about.

CONS

Some editing capabilities. Although you can change the color and highlight text, or add elements such as photos and tables, text is restricted to being within headers and organized in paragraphs. Although text boxes are sometimes an option, they do not provide as much placement customization as simply writing the words.

Can be expensive. Computers can range from $150 to thousands. So, unless you are willing to spend the money on that, notebooks are the cheaper alternative costing only a few dollars. Although, it is likely you already have a computer since you are accessing this post and most universities require you to access the internet for assignments, enrolling in classes, etc.

Low retention. Typing has been shown to yield the least retention of the three methods described here. Since it is a faster method and students tend to passively listen and type everything they hear, they do not have to go through the process of picking out the important content for transcription like they would with handwriting since it is slower.

Has battery life. Computers run out of power and die. For it to be reliable, you must remember to charge it regularly, or you may go to class with a computer that dies 5 minutes in.

Digitally Handwritten (Tablet)

The tablet (and other devices that allow digital handwriting) is a happy medium that has both benefits of the computer and those of paper notes. Sharing and customization is easy and handwriting yields greater retention while size makes tablets as portable as notebooks. Some note-taking apps for tablets such as the iPad include GoodNotes and Notability.

PROS

Portable. Not only is a tablet the size of a notebook (or smaller), but it also takes the place of all of them. All your subjects can be stored on the single device (ex. five courses may be five notebooks but can instead be all on one device).

Simple and extensive editing capabilities. Handwriting allows you to write anywhere on a sheet and not be restricted by margins or spacing and there are a variety of pen sizes and colors to use. Photos and other elements can be placed anywhere on a page and text wrapping is not a concern. If you want your handwriting to be turned into text, many apps offer that ability.

Organization is customizable. Tablets, and other such devices, offer the same organization options (and sometimes more) as computers (described above).

Easy to share. Sharing is just as easy as with computers (described above).

High retention. Since you are handwriting the notes on the device, there is higher retention and mental processing of the information. This yield to better acquisition of the information and less need for studying later.

Import lecture slides. Storing lecture slides is just as easy and the same as with computers (described above).

Backups. All your notes can be stored on the device or in the cloud. Same as computers (described above).

CONS

Writing on glass. Glass is a frictionless surface that is very different from paper, so writing on a tablet may be strange and uncomfortable at first. With time you would probably become more accustomed, and there are always solutions such as the Paperlike iPad screen protector that changes the surface of the glass so it is more like paper.

Expensive. Tablets cost a lot of money and there are additional costs such as buying the electronic pencil or stylus, a screen protector, and/or a case. These devices are big investments, and while the payoff is great it may be more than some are willing to pay.

Writing can be time consuming. Writing takes longer and requires you to abbreviate words or come back to later to complete. This may be a drawback for you if you do not have much time.

Have battery life. Like the computer, tablets run out of power and die. You must be vigilant about battery power and charge frequently, so it does not die when you need it most.

Paper Notes

The standard modality that college students have used for centuries. Paper notes are the most accessible way to take notes. Cheaper than the other two methods, many people utilize paper notes to record information for courses.

PROS

Natural feel. Paper is what we all write on. Many aspects of our lives include writing by hand on paper.

Portable. Notebooks are easy to carry and transport. Just so long as there are not too many.

Flexible. There are no restrictions. A page is very flexible in that you can write anywhere on it.

Cheap. Unlike the other options, notebooks can cost only a few dollars or less and pencils/pens are very cheap as well. This is a great option if you do not want to break the bank.

Highest retention. Since you must be very aware of what content you are writing down as well as that erasing is not as easy on say a tablet, there is a higher retention of the materials compared to the other modalities discussed.

No distractions. Computers and tablets have notifications and if someone texts you or you get emails on the device, or your favorite game sends an enticing notification to try and get you to play again can cause distractions. This disrupts your flow of learning and breaks your focus. Do Not Disturb is an option, but for a truly distraction free experience, paper is the best option.

CONS

Easiest to lose and destroy. Notebooks are easy to destroy by tearing a page or erasing too much, water damage, your dog ate it, etc. They can also be easy to lose and notebooks are often misplaced.

No backups. Unless you scan it or copy the notes, there are no backups, and you have one copy that if destroyed is gone forever. Also, scanning and copying notes takes more of your valuable time that you could use to study the material. This is the riskiest option overall in terms of note safety.

Difficult to correct mistakes and customize. Erasing can be somewhat challenging if you have a lot to erase as some of the writing can remain on the page (just faded) or you might rip the whole page with the force of the eraser. Also, to use many colors or highlight, you must buy additional pens and highlighters. These items are almost never erasable when put on a page as well. These reasons make customization and corrections very difficult.

Archiving can be difficult. Instead of all your notes stored in one device, it is likely if they are paper that your notes are in several notebooks. Notebooks can accumulate greatly over time resulting in a bunch of old notes that you are not sure if will use again and takes up a lot of space. Also, since they are not digital, specific notes about a specific concept can be very challenging to find since notes are not named, tagged, or able to be searched.

Writing can be time consuming. Writing takes longer than typing. (This is described above.)

While all three modalities and methods have their own benefits and drawbacks, it is up to you to decide what you value and prioritize to determine which is best for you. Are you okay with spending a bit more money for a tablet or laptop to take notes? Do you like the feel of natural paper? Do you value the speediness typing offers?

For me, I take notes on my iPad with an Apple Pencil and a Paperlike screen protector. The app I use is GoodNotes. I enjoy the customization, organization, and backup options provided with it being digital. But I also value the benefits writing offers and increased retention as a result of it.

Written by Cole Navin

Subscribe to our newsletter and get GUTS Tips delivered to your mailbox! Join here!

*This is an opinion post. While the topics described here are mostly based on research, please keep in mind not to assume all of the information described above is factual.

Some sources used: https://theproductiveengineer.net/taking-notes-ipad-vs-paper/, https://studybreaks.com/college/digital-notes-versus-paper/.

Get personalized tips on how to improve your notetaking by meeting with one of our Study Skills Coordinators! Sign-up for a 1:1 appointment at guts.wisc.edu/study/ss.