How to clear formatting in Word on iPad

If there is one app that’s used by almost every enterprise professional, it has to be Word, so I thought it might be useful to put together a short collection of productivity tips to help iPad users get more from the application.

Inhaltsverzeichnis Show

Tap, Tap, double-tap
Place the cursor accurately
Copy formatting
Use with different cloud services
Finding Apple’s Share pane
Learn the keyboard shortcuts
Change the Dictionary

Tap, Tap, double-tap

Most Word on iPad users know about tap. When working with text, tap once to place the cursor. Or, tap twice to select a word – or tap three times to select the entire paragraph. You’ll then be able to cut, copy, delete the text and apply text effects.

Place the cursor accurately

There are now two ways to place a cursor accurately when using Word, the Apple way and Microsoft’s alternative:

The Apple Way: Tap and hold the Space bar until the keyboard greys out. You can now use the keyboard area to precisely position the cursor.
The Microsoft Way: Tap in the document approximately where you want to place the cursor. A magnified text area should appear, move your finger to more accurately place it.

Copy formatting

Formatted a section of your document in a particular way and want to re-use the same formatting elsewhere in the piece? Good news – you can in Word on iPad. It’s easy:

Select the area of the document with the correct format.
Choose copy from the black contextual menu that appears.
Navigate to the part of the piece you want to apply this format too and select this.
Now choose Copy Format from the contextual menu.
Boom! The format will be applied to the selected text.

Use with different cloud services

Office will use your OneDrive for document storage by default, and you can integrate this into your Files on iPad set-up. Word will also let you directly integrate third-party services into your Places archiving setup.

It’s really easy to do. Launch Word and take a look in the Open pane.

You’ll see Recent Folders, One Drive and “Other Locations” all listed.

Most are self-explanatory – you can add folders to OneDrive and dig into the files you store there from this window, but you can also add support for other services, or explore files held in your iCloud Files menu.

To add support for other services, tap Add a Place and choose the cloud service you want to connect.
To explore documents and data in Files tap More. What’s great about this is that you can then also explore any other file storage services you’ve set-up to work with Files.
To open a file stored in one of these services in Word, tap the cloud icon on the document to download it and then (if necessary) tap the document.
When saving an item you can choose to use the default OneDrive, or navigate to another service or a folder within another service to save a document there. At one time it was necessary to use various workarounds to save Word documents to third-party storage services, but this is now built-in in iPad.
Don’t forget to download any documents you plan on working on while you are online if you plan to work on it offline. Documents you have already downloaded show a green tick beside their name in the Recent Items list.
You can also use external storage volumes from within Word starting in iOS 13.

iOS users will already make lots of use of the Share pane, but it’s not particularly visible when working in Word.

To find it, tap the Page/ellipsis tool at the top left of the document and then choose Send a Copy.
You’ll be given the chance to define a format (Word or PDF) and invited to Email with Outlook (even if you’ve never installed Outlook) and an option called Send with Another App.
Tap the latter and you’ll be back with your old familiar iOS Share pane, offering AirDrop, Messages, Mail, Save to Files and a range of other options.

I do think it’s naughty that Microsoft has chosen to hide the Share item behind three taps, rather than making it easy to get to within the Word interface (and creating some useful Shortcuts).

[Also read: 6 best note-taking apps for an Apple iPad]

Learn the keyboard shortcuts

Most iPad apps offer a selection of Mac-like shortcuts that work when you use an external keyboard with your Apple tablet, and Word (Excel and PowerPoint) are no exception. To see a list of all the available shortcuts for any app, tap and hold the Command button on the keyboard and a list of available ones should appear.

The following Word shortcuts will probably be familiar to any Mac user:

Undo: Command Z
Redo: Command Y
Save: Command S
Find: Command F
Select All: Command A
Bold: Command B
Italic: Command i
Underline: Command U
Copy: Command C
Paste: Command V
Style options: Command, Option and N, or 1, 2 or 3.
Top and bottom of document: Command and Up or Down arrow.

Change the Dictionary

You can change Word’s default dictionary in Settings>Language& Region. You’ll see a section called Preferred Language Order within which you’ll see Add Languagewritten in blue. Tap this and you can select your choice of dictionary (including UK English).

In future when writing you can set your choice of dictionary by holding the globe/emoticon item on the keyboard and selecting which language you want to use for that document. (I tend to accidentally changing language when typing with a clumsy thumb, so do watch out for that).

Want more advice for using an iPad for productivity? Check out my extensive six-part guide to using an iPad as a laptop replacement – or quickly review these 12 generic iPad productivity tips.

Work smarter, not harder!

Please follow me on Twitter, or join me in the AppleHolic’s bar & grill and Apple Discussions groups on MeWe.

Method 1: Select the affected text. Go to the drop-down arrow at the bottom of the Styles box. Select Clear Formatting.
Method 2: Select the affected text. Choose Clear All Formatting in the upper-right corner of the Font group on the Home tab.

This article explains how to clear formatting in Word in a couple of ways in Word 2019, Word 2016, Word 2013 and Word 2010. It includes information on using a plain text editor to remove formatting.

Adding formatting to text in a Microsoft Word document, such as bold, italics, or underlining, can add emphasis and clarity to the file. However, such formatting could also cause trouble in certain circumstances, such as when copying and pasting between documents.

There are several ways to clear formatting in Word using its built-in tools or a plain text editor.

Use the Clear Formatting option in the Styles group to clear the formatting of a section of text or the entire Word document.

Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+A to highlight all the text.
Select the drop-down arrow in the lower-right corner of the Styles box to expand the Styles menu.
Select Clear Formatting. Any formatting applied to the selected text will be removed.

The same results can be achieved using a shortcut button on the ribbon. Clear formatting from any or all of the text in a document.

Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+A to highlight all the text.
Select Clear All Formatting in the upper-right corner of the Font group on the Home tab of the ribbon. It resembles an upper-case letter A with a pink rubber eraser in front of it.
Any formatting applied to the selected text will be removed.

Strip text of any formatting using a plain text editor, such as Notepad. This is beneficial if you've copied and pasted text from the internet or want to paste text from Word into an online content management system.

Open the document with the text from which you want to clear formatting.
Type "notepad" into the Windows Search box and press Enter. A new, blank Notepad file will open.
Return to the Word document. Select the text from which you want to remove formatting in Word. Use your mouse to highlight only part of the text or select all the text in the document by selecting anywhere inside the document and pressing Ctrl+A to highlight all of it.
Press Ctrl+C to copy the highlighted text. Alternatively, select Copy in the Clipboard group of the Home tab.
Go back to the Notepad file. Select anywhere inside the window and press Ctrl+V to paste the text copied from Word. Alternatively, select Edit > Paste.
Use the mouse to select the plain text in the Notepad file. Press Ctrl+C or select Edit > Copy to copy the text. Paste it back in Word or anywhere else you want to use it.