How can you access a shared folder from a remote computer?

There are a couple of ways to connect to a folder that has been shared over the network. The fastest way is by typing the Universal Naming Convention (UNC) path in the Start, Run dialog box. The UNC defines the path to a shared folder using the format \\server\sharename.

The server is the computer where the shared folder is stored, and the share name is the name given to the shared folder when the share was set up.

Another way to connect to shared network resources is by using the My Network Places window. Using the My Network Places window will allow you to create a shortcut that will make it easier to access a shared resource. You can then access the shared resource by double-clicking on a shortcut, instead of having to reenter its address each time you want to make a connection.

This window can be accessed by selecting Start, My Network Places.

If you do not see this option, you may have to make it visible by accessing the Properties for the task bar. Right-click somewhere on the task bar and select Properties.

Next, click on Start Menu tab, then the Customize button.

In the Advanced tab, make sure there is a check next to My Network Places.

Once you have the My Network Places window open, select Add a network place from the task list on the left.

Click on Next and then select “Choose another network location” and click on Next once again.

On the following screen, you can enter the UNC path or click on the Browse button to locate the shared folder in a listing of network locations.

If you are connecting to a computer on a Windows network, you will have to click on Entire Network, then Microsoft Windows Network.

A list of different workgroups may then be displayed. You will probably see an entry for Workgroup. This is often the default workgroup name given when Windows is installed. If you expand Workgroup you will see the names of all the computers that are part of that workgroup. Expanding the computer name will then show the shared folders available on that computer. Select a folder you want to connect to and then press OK. On the next screen, provide a name to identify this shortcut in the My Network Places window.

To finish creating the shortcut, click on Next, then Finish.

Yet another way to access shared folders over the network is by mapping a network drive. When you map a network drive, the shared resource is assigned a drive letter (such as F: or whatever the next available letter is after all USB drives and CD drives have had theirs assigned). You can then access the shared folder in My Computer the same way you access your C: drive or a USB drive. To map a network drive, open up My Computer and select Tools, Map Network Drive.

Select an available drive letter and then enter the UNC path to the shared folder or use the Browse button.

If you want the shared folder to be visible every time you open My Computer, even if you log off and then log back in, make sure there is a check next to Reconnect at logon.

The Remote Desktop Connection (RDC) feature of Windows allows you to remotely view and control remote Windows desktops. Sharing resources between your local and remote PC can be tricky, but it is possible to share your local files and folders over a remote desktop session using RDC or other remote desktop tools like TightVNC.

If you’re using RDC and want to access the files and folders on your PC when you’re connected, you’ll need to configure your RDC setup. You can set this every time you connect or, alternatively, create a Remote Desktop Protocol (RDP) shortcut file to save your settings.

The Remote Desktop Connection tool uses Microsoft’s Remote Desktop Protocol to create a remote desktop session to Windows PCs and servers. It’s included with all editions of Windows 10 and Windows Server.

Microsoft also offers RDP-capable software to allow you to connect to Windows PCs on Mac, as well as on mobile platforms like Android and iOS. If you’re on a Mac, you can share your Mac files and folders to Windows in the Redirection tab of the Remote Desktop app.

On Windows, the built-in Remote Desktop Connection tool allows you to configure your file and folder sharing settings before you connect.

• To start, open the Remote Desktop Connection tool. You can find this in your Windows Start menu under the Windows Accessories folder, or by clicking Win + R to open the Windows Run dialog box, then typing mstsc and clicking OK to open it.

The Remote Desktop Connection tool, when first launched, is pretty basic. Normally, you would insert the IP address for your remote PC and click connect, but you’ll need to configure things further before you connect if you want to access your local files and folders.

• In the Remote Desktop Connection window, click Show Options.

• This will display the configuration options for RDC. Click the Local Resources tab to access the sharing settings for your remote desktop session. Click More at the bottom, under the Local devices and resources section.

• In the Local devices and resources box, you can set RDC to share certain devices with your remote PC. To share your local files and folders, click the + arrow next to Drives to expand that section.

• In the Drives section, you can share your available Windows drives, any attached optical drives like a CD or DVD drive, as well as portable storage like flash drives that you might decide to connect later. Click any of the checkboxes to share that storage with your remote PC, then click OK.

• With your drive sharing settings in place, return to the General tab and type your remote PC or server IP address in the Computer box under the Log-on Settings section. Click Connect to make the connection.

• Once connected to your remote desktop, open Windows File Explorer. You can do this by right-clicking your Start menu button and clicking File Explorer. In File Explorer, you should see your shared drives listed under the Redirected drives and folders section.

These settings may only last for the duration of your connection to your remote desktop. To save these settings, you’ll need to save your connection as a shortcut using an RDP settings file.

Saving RDC Settings With An RDP Shortcut File

Remote Desktop Protocol settings files are designed to be interchangeable with other software that allows RDP connections. 

• If you want to save your connection settings for easier access or to use it on another device, click Show Options in the Remote Desktop Connection tool.

•  Check all of your connection settings are correct, then under the Connection settings section of the General tab, click Save As. 

• In the save file box that appears, give your connection file a suitable name, then click Save.

Once your RDP file is saved, you can then use it to directly connect to your remote desktop in future. Double-clicking on the file to open it will launch the RDC tool and automatically connect with your predetermined settings applied.

You can also access the file from within the Remote Desktop Connection tool by clicking Open under the Connection settings section.

If, at any point, you wish to change these settings, then follow the instructions above to overwrite the saved RDP file.

Sharing Files & Folders Over VNC

While Windows comes with the RDC tool, you can use other, third-party remote desktop connection software to connect to Windows and other operating systems. VNC is one of the more popular alternative protocols to RDP, with various connection clients you can use.

One of the most popular VNC server-client software combinations is RealVNC, but this only supports file transfers with a professional or enterprise subscription. A good, free alternative for Windows users is TightVNC, which does allow for file transfers. 

You’ll need a VNC server installed on your remote desktop to be able to do this. Installing TightVNC generally installs both the server and the viewer components, unless you customize this during the setup process.

• If your remote VNC server is set up, download and install TightVNC on your local PC. Once installed, open the TightVNC Viewer and connect to your remote desktop by typing your IP address into the Remote Host box, then clicking Connect.

• Once connected, click the Transfer files icon in your TightVNC menu bar.

• In the TightVNC File Transfer window, select the files and folders you want to move from A to B (from your local PC to your remote PC, or vice versa). Click the >> or << buttons to begin the transfer. Click Yes to confirm that you want the transfer to begin.

Once you agree to begin the transfer, the files and folders you’ve selected will begin copying across. If you want to cancel the transfer, click the Cancel button at the bottom of the window.

If you’d rather use another client, you can use file transfer software like WinSCP to move files between your local and remote Windows PCs instead.