<< Previous Video: Installing Applications Next: Windows Network Technologies >> There are many different ways to connect Windows systems together to share files, printers and other resources. In this video, we’ll look at the difference between homegroups, workgroups, and domains. As the name implies, a Windows homegroup is designed for use in the home. It allows a group of trusted systems to be able to share files, printers, and other resources between each other. This only works on a single private network, and you cannot expand it beyond the capabilities of that single network. To share information across multiple networks, you may want to look into using a Windows workgroup. A workgroup allows you to create a logical grouping of devices. So there could be a marketing workgroup, a shipping and receiving workgroup, and an accounting department workgroup. One of the challenges of managing a Windows workgroup is all of the credentials are stored on the local computer. Each device is a standalone system. So if you have a username and password that you use to gain access to print to a printer in the accounting department, you could have a completely different login to gain access to files that are located in shipping and receiving. This is why, if you’re part of an organization, you’re probably not using a homegroup and not using a workgroup. You’re instead using a Windows domain. A Windows domain is a centralized system that allows you to manage users, devices, and anything else on the network, all from one central authentication service. Windows domains can be used in organizations with a handful of users, or it can scale up to the largest organizations that may have thousands of individuals and computers that need to be managed. Homegroup was originally designed as a way to easily share resources between trusted computers. This was available in Windows 7, Windows 8, and Windows 8.1. It was initially included in Windows 10, but you’ll notice now that homegroup has been removed from Windows 10, and you won’t find any homegroup capabilities in the latest versions of any Windows 10 editions. Whenever you connected devices together on a homegroup, they could easily share pictures, videos, music, documents, printers, and other devices. Inside of Windows, you would configure your network profile to be the home profile. And once you enabled that capability, you could turn on the homegroup functionality. This gave a single password that everybody on the network could use. Once all of the devices were configured to be on the home network, you can then create a homegroup. Instead of having a separate username and password for every single person on the network, you instead have a single homegroup password that you can share between systems. Once a system was configured with the homegroup-shared password, it would then have access to all of those shared resources across the network. Windows work groups are designed for small organizations or small groups of people that need to share information. Each computer can be added to a workgroup. And the user names and passwords to gain access to resources on that computer are not shared with any of the other devices on the network. This means that the username and password to gain access to resources on one computer could be very different than the username and password used to gain resources on another computer. This means if you want to change your password, you have to change that password on every single computer associated with this workgroup. To add, remove, or manage the work group settings, you would go to the control panel under System and make all of the changes under the Computer name, domain, and workgroup settings section. If you’re in a business or an organization, then you’re not going to use a homegroup or work group. You’ll instead use a Microsoft domain. That domain exists as a centralized database of information called the Active Directory Domain Services. And from the central database, we can add all of our users and authenticate all of those users to any other resource on the network. This means if someone needs access to any share on any server that’s located anywhere on the network, they can authenticate and confirm rights to those resources, all from this centralized database. This database not only contains the user information, but it also contains information about the devices that are connected to the network. This allows the system administrator to manage any aspect of the operating system and update or install applications that may be running on those systems. To add or remove a device from the domain, you go to the control panel under the System applet. If you’re connecting a computer to a Microsoft domain, you have to make sure you’re running an addition of Windows that supports that connectivity. You would not be able to use a Windows Home Edition to join a Windows domain. To be able to add that computer to the domain, you would go to the control panel system. Under the Computer name, domain, and workgroup settings, you would choose to Change the settings. You would see, under the System Properties, the computer name, and there is a wizard that allows you to join a domain or a workgroup. So we’ll click that Network ID. Then we select that This computer is part of a business network and I use it to connect to other computers at work. It then asks, Is your company network on a domain? And you can choose that it uses a network with a domain or without. And in our choice, we’ll choose With a domain. It then mentions that you will need your user name, your password, and your user account domain name. You might also need your computer name and your computer’s domain name. If you don’t have that information, you’ll need to check with your local administrators to see if you have the right information. From there, you need to provide your user name, your password, and the domain name to be able to add this system to the Microsoft Windows domain. Access to a Windows domain must be granted by the administrator. So if your credentials do not allow access to the domain, you will need to check with your local administrator to get the proper access.
A homegroup is a group of PCs on a home network that can share files and printers. Using a homegroup makes sharing easier. You can share pictures, music, videos, documents, and printers with other people in your homegroup. You can help protect your homegroup with a password, which you can change at any time. Other people can't change the files that you share unless you give them permission to do so. After you create or join a homegroup, you select the libraries (for example, My Pictures or My Documents) that you want to share. You can prevent specific files or folders from being shared, and you can share additional libraries later. HomeGroup is available in Windows 7, Windows 8.1, Windows RT 8.1, and Windows 7. You can join a homegroup on a PC running Windows RT 8.1, but you can't create a homegroup or share content with the homegroup. In Windows 7 Starter and Windows 7 Home Basic, you can join a homegroup, but you can’t create one. Open HomeGroup by typing homegroup in the search box on the taskbar, and then selecting HomeGroup. Select Create a homegroup > Next. Select the libraries and devices you want to share with the homegroup, and then select Next. A password will appear—print it or write it down. You’ll need this password to add other PCs to your homegroup. Select Finish. Notes: If a homegroup already exists on your network, you'll be asked to join it instead of creating a new one. If your PC belongs to a domain, you can join a homegroup but you can't create one. You can get to libraries and devices on other homegroup PCs, but you can't share your own libraries and devices with the homegroup. You can join a homegroup on a PC running Windows RT 8.1, but you can't create a homegroup or share content with the homegroup. After you create a homegroup, other PCs running Windows 7, Windows 8.1, Windows RT 8.1, or Windows 7 on your network can join it. After someone on your network creates a homegroup, the next step is to join it. You'll need the homegroup password, which you can get from any homegroup member. All user accounts except the Guest account will belong to the homegroup. Each person controls access to his or her own libraries. To join a homegroup, follow these steps on the PC that you want to add to the homegroup:
Note: If you don't see a space to enter a password, there might not be a homegroup available. Make sure that someone has created a homegroup, or you can create a homegroup yourself.
PCs that belong to your homegroup will appear in File Explorer.
Notes:
When you create or join a homegroup, you select the libraries and devices you want to share with other people in the homegroup. Libraries are initially shared with Read access, which means that other people can look at or listen to what's in the library, but they can't change the files in it. You can adjust the level of access at any time, and you can exclude specific files and folders from sharing. Only those people who belong to the homegroup can see shared libraries and devices. You can choose to share libraries, devices, or individual files and folders with specific people in your homegroup or with everyone.
Note: Keep in mind that children who use homegroup PCs will have access to all shared libraries and devices.
Printers that are connected with a USB cable can be shared with a homegroup. After the printer is shared, you can get to it through the Print dialog box in any program, just like a printer that's directly connected to your PC.
Open the Print menu of the app you want to print from (like Microsoft Word), select the homegroup printer, and then select Print.
Note: The PC that the printer is connected to must be turned on to use the printer. At any time after you set up your homegroup, you can change settings by following these steps:
These are the settings you can change:
A homegroup is a group of PCs on a home network that can share files and printers. Using a homegroup makes sharing easier. You can share pictures, music, videos, documents, and printers with other people in your homegroup. You can help protect your homegroup with a password, which you can change at any time. Other people can't change the files that you share unless you give them permission to do so. After you create or join a homegroup, you select the libraries (for example, My Pictures or My Documents) that you want to share. You can prevent specific files or folders from being shared, and you can share additional libraries later. HomeGroup is available in Windows 10, Windows 8.1, Windows RT 8.1, and Windows 7. You can join a homegroup on a PC running Windows RT 8.1, but you can't create a homegroup or share content with the homegroup. In Windows 7 Starter and Windows 7 Home Basic, you can join a homegroup, but you can’t create one. When you set up a PC with Windows 8.1 or Windows RT 8.1, a homegroup is created automatically. If a homegroup already exists on your home network, you can join it.
Notes:
After you create a homegroup, the other PCs running Windows 10, Windows 8.1, Windows RT 8.1, or Windows 7 on your network can join it. After someone on your network creates a homegroup, the next step is to join it. You'll need the homegroup password, which you can get from any homegroup member. All user accounts except the Guest account will belong to the homegroup. Each person controls access to his or her own libraries. To join a homegroup, follow these steps on the PC that you want to add to the homegroup:
PCs that belong to your homegroup will appear in File Explorer.
Notes:
When you create or join a homegroup, you select the libraries and devices you want to share with other people in the homegroup. Libraries are initially shared with Read access, which means that other people can look at or listen to what's in the library, but they can't change the files in it. You can adjust the level of access at any time, and you can exclude specific files and folders from sharing. Only those people who belong to the homegroup can see shared libraries and devices. You can choose to share libraries, devices, or individual files and folders with specific people in your homegroup or with everyone.
Note: Keep in mind that children who use homegroup PCs will have access to all shared libraries and devices.
Printers that are connected with a USB cable can be shared with a homegroup. After the printer is shared, you can get to it through the Print dialog box in any program, just like a printer that's directly connected to your PC.
Open the Print menu of the app you want to print from, select the homegroup printer, and then tap or click Print.
Note: The PC that the printer is connected to must be turned on to use the printer. At any time after you set up your homegroup, you can change settings by following these steps:
These are the settings you can change:
To change your homegroup password, follow these steps:
A homegroup is a group of PCs on a home network that can share files and printers. Using a homegroup makes sharing easier. You can share pictures, music, videos, documents, and printers with other people in your homegroup. You can help protect your homegroup with a password, which you can change at any time. Other people can't change the files that you share unless you give them permission to do so. After you create or join a homegroup, you select the libraries (for example, My Pictures or My Documents) that you want to share. You can prevent specific files or folders from being shared, and you can share additional libraries later. HomeGroup is available in Windows 10, Windows 8.1, Windows RT 8.1, and Windows 7. You can join a homegroup on a PC running Windows RT 8.1, but you can't create a homegroup or share content with the homegroup. In Windows 7 Starter and Windows 7 Home Basic, you can join a homegroup, but you can’t create one. When you set up a PC with Windows 7, a homegroup is created automatically. If a homegroup already exists on your home network, you can join it.
Notes:
After you create a homegroup, the other PCs running Windows 7 on your network can join it. After someone on your network creates a homegroup, the next step is to join it. You'll need the homegroup password, which you can get from the person who created the homegroup. To join a homegroup, follow these steps on the PC that you want to add to the homegroup:
Note: If you don't see the Join now button, there might not be a homegroup available. Make sure that someone has created a homegroup, or you can create a homegroup yourself. PCs that belong to your homegroup will appear in Windows Explorer.
Notes:
When you created or joined your homegroup, you selected the libraries you wanted to share with other people in the homegroup. Libraries are initially shared with Read access, which means that you can look at or listen to what's in the library, but you can't make changes to the files in it. You can adjust the level of access later, and you can exclude specific files and folders from sharing.
Printers that are connected with a USB cable can be shared with a homegroup. After the printer is shared, you can access it through the Print dialog box in any program, just like a printer that's directly connected to your PC.
Click the Windows found a homegroup printer message that appears.
Note: The PC that the printer is connected to must be turned on to use the printer. At any time after you set up your homegroup, you can change settings by following these steps:
These are the settings on the HomeGroup settings page:
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A computer that is part of the workgroup can exist on the same network
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