1 Performance Evaluation System (PES) 2 Topics of Discussion PES Objectives Organization and Mission 3 References U. S. Navy Regulations 1990, Article 1129 and 1122 4 PES Objectives Ensure accurate, honest, and consistent reporting. 5 Personnel Management Division (MM) Organization 6 MMSB Mission The Personnel Management Support Branch (MMSB) 7 MMSB Organizational Structure 8 MMSB-30 Organization Compliance Corrections Education Receipt Audit 9 A-PES Web-based assessable via Marine On Line (MOL) 10 A-PES Features MCTFS Interface - Section A pre-populated 11 A-PES Access 12 A-PES Welcome Page 13 MRO – MROW Creation Page 14 MROW - 1st Page of MROW 15 MRO - 2nd Page of MROW 16 Create Fitness Report 17 Create Fitness Report From MROW 18 Section A Data 19 Section A Data (cont) 20 Page 2- 4/Sections D-H 21 Section I and RS Certification 22 Command Review Option 23 Status Page 24 Printed Fitness Report 25 Route to Reviewing Officer 26 RS Logout 27 Page 5 / Section K 28 Reviewing Officer Certification 29 Send for Command Review 30 Submission to MMSB 31 Acknowledgment of Submission to MMSB 32 Trusted Assistant 33 General Rules A-PES does not nullify requirement to counsel MRO throughout reporting period. 90 or more days normally required for an observed fitness report. Justification required for observed fitness reports of 89-days or less. Not observed reports can be rendered adverse. Completed reports due to HQMC 30-days after reporting period ends. Submission of reports tied to promotion boards. The intent is that the promotion board receives the most current evaluation of the Marines performance and fitness for promotion from the field. 34 Reporting Chain Note: The MRO is not part of the reporting chain. 35 Command Responsibilities 36 MRO Responsibilities Possess a clear understanding of his or her role in accomplishing the unit’s mission. Possess a general understanding of the PES. Submit billet description to RS within the first 15-days of the reporting period. Submit summary of accomplishments to RS prior to end of reporting period. Empower your Marines to take an active role in their performance evaluation. Marines have no problem telling what positive things they have done. 37 RS Responsibilities Establish, formalize, and review billet description at outset of reporting period utilizing MRO worksheet. Counsel MRO on duties, responsibilities, and RS’s expectations throughout the reporting period. Provide in-depth observation of MRO’s performance, professional qualities, and potential. Ensure accuracy of sections A thru I. Forward report to RO in a timely manner. These are two areas that would alleviate a lot of the fitness reports corrections and appeals. Not being counseled is the number one reason Marines appeal reports; unfortunately, they really have to show that their lack of performance was directly tied to them being counseled. 38 RO Responsibilities Educate subordinates on fitness report responsibilities, PES policy, and proper evaluation methods. Make every effort to know professional capabilities of the MRO. Take corrective action to eliminate inflated and late reports. Complete section K, as applicable. Ensure accuracy and timely submission of reports. The reviewing officer is critical to the PES. ALL compliance issues will be addressed to the RO by HQMC. 39 RO Responsibilities (cont) 40 3OS Responsibilities Sight all adverse fitness reports. 41 SMR Responsibilities Provide non-Marine RSs and ROs guidance and education on PES policy. Review all reports for administrative correctness. May comment on the MRO, if desired. Observation pertinent to billet assignment and mission accomplishment. “Whole Marine” Concept Marine Corps standards, values, and professional growth exhibited. SMR’s will also be held accountable for fitness reports that do not comply with the PES. Contrary to popular belief there are non-Marine reporting seniors that do not inflate their fitness reports. It is the SMR’s responsibility to ensure all are complying. 42 CMC Policy Compliance To maintain the integrity of the PES MMSB-30 will monitor how well reporting officials are performing their duties and proactively identify, notify, and educate reporting officials displaying undesirable reporting trends indicating gaming, inflation, untimely submission of reports, inaccurate reporting, and procedural errors. These trends will be reported to the reviewing officer of the report first. Also, point out the sporadic use of the Section H evaluation attribute. RO’s need to start to utilize to its intended purpose—to critically evaluate fitness reporting of reporting seniors. 43 Trends Failure to provide MRO copy of report 44 Trends (cont) “Effectiveness Under Stress” and “Courage” not evaluated. Adverse reports not referred to MRO for acknowledgment Adverse report not adjudicated properly by RO or 3OS. Adverse reports not referred to 3OS for action. Failure to use senior enlisted advisors in evaluation process. Superior marking justifications not concrete, substantive, verifiable, or quantitative. Approximately, 33% of all fitness reports submitted to HQMC are returned for inflation. 45 Marking Philosophy Considerations 46 Marking Philosophy Considerations (cont) 47 Performance Anchored Rating Scales (PARS) 48 Adverse Markings Attribute marking of “A” must clearly describe nature and condition of the observed poor performance. Do not use the report as a counseling tool to address poor performance. Do not report minor flaws or mistakes unless they are significant enough to effect MRO’s initiative and leadership potential or hinder mission accomplishment. Do not comment on minor limitations, shortcomings, and occasional lapses, or weaknesses in an overall positive performance. MRO must have been given the opportunity to provide input on adverse reports or 10 times out of 10 the report will be removed from the record. 49 Adverse Comments “Sometimes he is absolutely brilliant in the things he did, and at an equal number of times he was terribly disappointing.” “Although MRO puts forth efforts, he is well behind his peer group.” “…has ability to become a good NCO if he applies himself and utilizes initiative.” “…needs to learn to delegate, rather than trying to do everything himself.” “Working on honing skills required of a staff officer-especially commander’s intent.” “…has reached his culminating point as a Marine Corps Officer.” 50 Distinguished Marks “F” and “G” mean exceptional sustained performance throughout reporting period. Support superior markings with concrete examples. Do not restate the attribute!!!! Require justifications that withstand three tests: Verifiable Substantive Quantifiable (Where Possible) Remember, sections F thru G tell how well the Marine performed. The justification tells what he/she did and what the impact was to the unit accomplishing the mission. 51 Distinguished Marks (cont) 52 Examples of Unacceptable Justifications 53 Examples of Acceptable Justifications 54 RS Profile Reporting Senior Fitness Report List CWO3 JOHNNY B. GOODE 55 RO Profile Reviewing Officer Fitness Report List COL JOHNNY B. GOODE 56 MASTER BRIEF SHEET PAGE 1 OF 1 CREATED: 26 APR 2005 ******* ADMINISTRATIVE INFORMATION (ORIGINATES FROM MCTFS - CONTACT YOUR ADMIN SECTION FOR CORRECTIONS) ******* NAME SSN GRADE RANK LCN DOR TIG CURRENT DUTY ASSIGNMENT BILLET DESCRIPTION DCTB MARINE, JOHN S. O4 MAJ 5yr. 11mo. US Central Command J-3 Future Ops Officer KEY DATE SUMMARY AWARDS MILITARY OCCUPATIONAL SPECIALTIES TRAINING SUMMARY LANGUAGES DEAF MM 1 PMOS 0302 Infantry Officer AMOS4 RIFLE E/340 1994 French TIS 15yr. 11mo. NC 2 AMOS1 0602 Communications Officer ACQ PISTOL M/340 1990 Spanish PEBD NA 1 AMOS2 JOINT PFT A/289 AMOS3 BMOS 9910 Unrestricted Officer MCMAP TAN AFADBD EDUCATION SUMMARY OSCD CIVILIAN MILITARY PME ACC COMM 1990 BA, Biology 1993 Winter Mountain Leader 2002 Command & Staff Non-Res DOR COMM 1986 Associates Deg 1993 Summer Mountain Leader 1997 AWS Ph II DOR LDO 1982 HS 1987 Airborne 1995 AWS Ph I DSG PILOT 1990 Assault Climbers 1994 Warfighting Skills Prog DCADB 1990 Infantry Officer (TBS) EAS 1989 Basic School ******* PERFORMANCE EVALUATION SUMMARY ******* ADMINISTRATIVE SUMMARY REPORTING SENIOR MARKINGS REVIEWING OFFICER MARKINGS Grade OCC From Months Billet Description Reporting Senior Per Pro Cou Eff Ini Lea Dev Set Ens Co PME Dec Jud Eval Reviewing Officer RO marks - same grade at processing BMOS Type To Com Adv Command Promote Reports RPT Avg RS Avg Rs High RPT at High RV at Proc Cum RV Obser Concur RO marks - same grade cumulative Capt GC 9 Company Commander LtCol Amaknife C C B B C C B C C B B B C H Col Curly 0/ / / / / / /7 0/8 0302 N X 1st Battalion 2d Marines Yes 14 of 17 2.53 2.25 2.82 1 94.60 96.00 Suff Yes 0/ / /3 12/ /5 11/ /7 0/8 Maj AN 3 Operations Officer LtCol Butcher C C C H C C H C H B H C C H Col Curly 0/ / / / / / /7 0/8 0302 N X 1st Battalion 2d Marines Yes 8 of 8 2.88 2.93 3.50 1 89.76 89.76 Suff Yes 0/ / / / / / /7 0/8 The Master Brief Sheet provides personal, training, service, and performance data. It is divided into two sections: administrative information and the performance evaluation summary. The master brief sheet is the primary document utilized by members of selection boards when tasked with building a case for such major events as selection for promotion, command, PME, and/or retention. Each Marine should ensure their master brief sheet contains the most current and accurate information. We recommend it be audited every two years and definitely 6-12 months prior to being considered for selection boards. Enlisted Marines should review their master brief sheet well in advance of requesting reenlistment or retirement as date gaps may cause delays until fixed. Maj CH 6 Operations Officer LtCol Inflated D F E C E E D D D D D E E H Col Moe 0/ / / / / / /7 0/8 0302 N 1st Battalion 2d Marines Yes 11 of 16 4.46 5.95 6.38 2 83.70 81.89 Suff No 1/ / / / /5 12/ /7 1/8 Maj TR 3 BN Executive Officer LtCol Solo B B C B B C B B C B B C B H Col Moe 0/ / / / / / /7 0/8 0302 N 1st Battalion 2d Marines Yes 1 of 1 2.30 2.30 2.30 1 N/A N/A Suff Yes 1/ / / / /5 12/ /7 1/8 Maj CH 12 Commanding Officer Col Amaker F F F F E F E E E E D D E E BGen Joe 1/ / / / / /6 12/7 0/8 9910 N X MCRS Pittsburg Yes 21 of 21 5.29 5.12 5.57 1 93.68 93.68 Suff Yes 2/ / / / / /6 16/7 1/8 Maj CH 14 Commanding Officer Col Tellall F E E E E F E E E E E E E E BGen Mooney 0/ / / / / /6 4/7 0/8 9910 N MCRS Pittsburg Yes 5 of 8 5.14 5.33 5.86 1 83.87 86.44 Suff No 0/ / / / /5 19/6 5/7 1/8 Maj TR 12 Commanding Officer Col Gofigure C D D D D C D D C D D D D D BGen Panzer 9910 N X MCRS Pittsburg Yes 7 of 12 3.79 4.42 5.00 1 83.67 80.00 Insuff 57 Administrative Summary 58 Administrative Summary (cont) 59 Reporting Senior Markings 60 Reporting Senior Markings (cont) 61 Reporting Senior Markings (cont) 62 Reporting Senior Markings (cont) 63 Reviewing Officer Markings 64 SECTION K: Reviewing Officers Comparative Assessment 65 (After Hours & Weekends) 66 Questions?????? |